Job Description

Overview

Nakupuna Services is seeking multiple Database Sustainment Specialists to support the DMLSS-FM Databases throughout CONUS Military Treatment Facilities. The Database Sustainment Specialist (DSS) will be located within and support their respective site. The DSS shall participate with government personnel Facility Management Team meetings as necessary. New DSS must receive initial comprehensive DMLSS classroom training designated by the DMLSS Training Manager. DSS specialists must take web-based training and any available DCO training provided by the Government to include BUILDER. Each DSS must be prepared to travel to remote locations that are directly supported by their respective DMLSS servers . This position is an on-site position.

Responsibilities

The following reflects managements definition of essential functions for this position but does not restrict tasks that may be assigned.

CreateMaintainand Update DMLSS-FM Inventories

• Createmaintainand update the DMLSS facility management database inventories of facilities rooms and Facility System Inventory (FSI)/real property installed equipment (RPIE) using DMLSS-FM system modules:FacilityInventoryRoomInventoryandFacilitySystemsInventorybasedoninformationfromthe Facility Manager ordesignee.
• Createmaintainand update the facility inventory through the population of all data fields on the Physical Description Organization Functions Key Events/Review Permits Real Property Asset Asset Allocation Asset Configuration and Funding tabs. Of primary concern is the completion of the Real Property Asset Asset Allocation Asset Configuration and Funding tabs. Entries on these tabs must be coordinated with theDHAReal Property Manager. Data will be reviewed and approved by the Facility Manager ordesigneefor accuracy prior toentry.
• Createmaintainand update the room inventory through the population of all data fields on the Detail Data and Space tabs. Ensure all rooms are accurately represented with a MEPRS Department Service DMISID SEPS Room Code and Type housekeeping cleaning requirements and other fields that pertain to the room record on the Detail tab through coordination with the Facility Management staff DMLSS System Administrator Environmental Services and Resource Management personnel. Data will be reviewed and approvedbytheFacilityManagerordesigneeforaccuracypriortoentry.
• Createmaintainand update the FSI/RPIE inventory through the population of the data fields on the Classification Features Condition Manufacturer Warranty and Parts tabs via a validation survey with every5yearsintheeventthe O&&M surveyedormaintainedFSI/RPIEandproviderecommendationornon-complianceperDHAguidance to facility management staff andDHA POCfor review. Data will be reviewed and approved by the Facility Operations&Maintenancecontractorisnotprovidingthisservice.
• Validate that the Cost and History tabs are being updated by proper completion of Unscheduled/Demand Work Requests and PM Scheduled Work Requests. Historical cost data on the individual RPIE items isrequiredto support facility life cycle management (FLCM)utilizingthe DMLSS-FM Facility System InventoryandWorkRequestmodulesasprovidedbytheFacilityManagerordesignee.
• InactivatealloutdatedrecordsupontheapprovalofFacilityManagerordesignee.
• Perform 100% Room Inventoryin accordance withDHAtasker. This includes validation of allDHAsustained real property to and accurately define DMLSS Room Inventory fields with MTF Coders (MEPRS) DMLSS System Administrators (Org Tree) Environmental Services (Housekeeping) and CAD support team to ensure quality and accuracy of data applied in DMLSS reflects accurately.

Maintain DMLSS-FM Requirement ManagementModule

• Provide support on all active facility requirements in the DMLSS-FM Requirement Management module based on government provided information fromDHA facility management staff Facility Managerordesignee.
• ProvidesupportonannuallyupdatingDHA mandated fieldsforallrequirementsbasedongovernment providedinformationfromDHAfacilitymanagementstaffrequestedbytheFacilityManagerand/ordesignee.
• Provide support on annually associating requirements for critical systems and other requirements toappropriaterequirementpackages orprojects based on government provided information fromDHAfacilitymanagementstaffrequestedbytheFacilityManagerand/ordesignee.
• Provide support on entering and updating information received from the BUILDER AnnualWork Plans based on government provided information fromDHAfacilitymanagementstaff BUILDER staffrequestedbytheFacilityManagerand/ordesignee.
• ProvidesupportonalltoDHAdatacallsviaMTFfacilitymanagementstaff.
• Maintain DMLSS-FM Project ManagementModule
• ProvidesupportonmaintainingandupdatingrecordsofallactivefacilityprojectsintheDMLSS-FMProject Management module based on government provided information fromDHAfacilitymanagementstaffrequestedbytheFacilityManagerand/ordesignee.
• Provide support on populating all data elements within the project management module to include tracking financialprogressofalldesignandconstructioncontractdatafieldsandassociatingdocumentationinsupport of active awarded projects to include contract modifications/change orders as provided byDHAthe Facility Managerand/ordesignee.
• Provide support onmaintaininga Project Management Journal for each active project with records of meetingsdecisions phone calls etc. based on government provided information from the facility managementstaff.
• Provide support on inactivating all outdated project records upon the approval of Facility Manager or designee.
• Provide support toDHAandalproject data calls withdirectionfrom the MTF facility managementstaff.

Support DrawingManagement

• Upload DMLSS/ Drawbase compatible drawings to reflect newly renovated restored or modified areas on the DMLSS server within 10 business days of drawing receipt.
• EnsuremostrecentComputerAidedDesign(CAD)/ Drawbase DMLSScompatibledrawingsareproperlystoredon theDMLSSserverandaccessibleatalltimestootherDMLSS-FMusersandcustomers.
• Perform the following tasks using the Drawbase CAD software which is integratedintotheDMLSS-FMsystem:Viewdrawingszoomin/outturnon/offlayersprintcopyportions of drawing to PowerPoint or MicrosoftWord.
• Maintain a list of work requests and projects that result in any changes to facility layout (walls doors casework sinks equipment etc.) and sketch (redline) changes on an existing hard (paper) copy of drawings. At least once per quarter provide list of changes to the facility management staff and environmental services staff for theirreviews.
• Support and attend Facility Space Utilization Board (FUB/Space Committee). Provide input and space changesidentifiedduring mandatory room assessments. Document all minutes and approved changes.

Support Regulatory Compliance/The Joint Commission

• SupportRegulatoryCompliance/TheJointCommission(RC/TJC)Program.
• Provide support to administer the DMLSS RC/TJC module to include the entry of governmentfurnishedRC/TJC procedures and documents RC/TJC recurring inspection requirements and associated documents (fire drills. disaster drills generator testing safety training etc.) using the DMLSS-FM RC/TJC module within the DMLSSsystem.
• Ensure dates of corrective activities aremonitoredmonthly with FM management staff and are notified of expiring correctiveaction.
• EnsureLifeSafetyworkrequestsandprojectsareproperlyclassifiedasLifeSafetysotheywillappearon theDMLSS-FMversionoftheStatementofConditions(SOC).GeneratetheSOCreportinBusinessObjects when requested by the Facility Manager and/or SafetyOfficer.
• Support and attend Environment or Care (EOC) tours and document EOC minutes.

Support Work Request Preventive Maintenance and Real Property Installed Equipment

• SupportofOperations & Maintenance requirements that do not require an operations and maintenance contractor will support and implement DHA in-house operations and maintenance business process. Each DSS Specialist shallparticipatewithgovernment personnel Facility Management Team meetings as necessary.

CreateMaintainand Update DMLSS-FM Inventories with no O&Msupport

• In support of operation and maintenance business processes for facility management operations perform workmanagementsupportservicethatenablestrackingworkperformedwithinthefacilitiesbothpreventive maintenance(scheduled)andrepair(unscheduled)usingtheDMLSS-FMWorkRequestmodule.
• Provideworkrequestinformationtofacilitymanagementstaffforidentificationoftrends.
• Provide work request information in DMLSS-FM in sufficient detail that will provide the facility managementoperationsaccuratedependableandactionableinformationrepresentingfacilityoperatingand maintenance cost for the facilities in support of maintenance action planning or other facility management initiatives.
• Based on information from facility management operations create update and closeout work requests for specificworkclassificationsasidentifiedbytheFacilityManagerordesignee.
• This requirement will only be provided if the Operations & Maintenance contractoris not providingthisservice.

Maintain Preventive MaintenanceProgram

• CreateandmaintainmaintenanceprocedureandpreventivemaintenanceschedulerecordsusingtheDMLSS- FM Preventive Maintenance Schedule and Maintenance Procedures modules based on information from the facilitymanagementstaffand/orMTFmaintenanceorganization.
• Coordinateandadministercompletioncloseoutprocessofmonthlyallmaintenanceworkrequests.
• This requirement will only be provided if the Operations & Maintenance contractoris not providingthisservice.

On-Site Operations and Maintenance Support

• The DMLSS Sustainment Specialist (DSS) will not be responsible for Operations & Maintenance requirements that overlap with contract requirements written in this task order unless directed by contractor will provide quality assurance support and analysis to all the Health Commands Facility Management staff and O&Mcontractor as required by DHA. DMLSS modules DMLSS Sustainment Specialist (DSS) will not manageare:
  • Real Property InstalledEquipment
  • MaintenanceProcedures
  • PreventiveMaintenance
  • Work requestModule

Support Miscellaneous DMLSS-FMFunctions

• Directorymodule:Maintainaccuratecontactinformationonallorganizationsandpersonnelwhosupportthe medical facility i.e. contractors manufacturers vendors DOD agencies regulatory agencies -FMsystemasprovidedbytheFacilityManagerordesignee.
• System Services Records Management module: Based on information provided by the Government ensure identified records are setinactive.
• System Services UserRolesand Privileges: Coordinate with local DMLSS System Administrator to ensure roles and privileges for DMLSS-FM users are customized to each users specific job responsibilities and to ensureonlyFMstafforotherauthorizedpersonnelhaveaccesstoDMLSS-FM.
• Provide training to facility management customers and MTF staff on the use of the DMLSS-FM Customer Support Work Request system that supports the electronic submission of work requests to Facility Management where the Customer Support module is implemented as part of the facility management businessprocess.
• Provide desk-side overview of the DMLSS-FM systemtofacility management and medicallogisticspersonnel as requested by the FacilityManager.
• EnsurecontinuousDMLSS-FMimplementationexceptforutilityorITissuesoutsidetheDSScontrol.

DSS Deliverables

• Submit a Monthly Assessment Report to the FM and AOR Manager.
• Submit reports to support workload and performance reporting as required.
• Perform travel to complete room inventory as required.

Qualifications

Qualifications and Education Requirements:

• Strong working knowledge of Microsoft Office products withproficiencyin Word Excel and Outlook
• Possess excellent communication skills both verbal and nonverbal
• Exceptional attention to detail time management and organizational skills
• Must be able todemonstrateeffective decision-making abilities
• Customer service oriented
• The ability to work confidently in a results-oriented environment
• Preferred Skills
• DMLSS experience is desirable but not mandatory; Training will be provided
• Two years database management experience preferred but notrequired
• Working knowledge familiarity or background in medical facilities management is desirable

Education : Level I (Minimum Requirement):

• High School Diplomarequired

Preferred:

• Associates or Bachelors degree in Facilities Management Business Administration Information Systems Construction Management or related field.
• Experience may be substituted for formal education.

Location: This position is on-site at a designated Military Treatment Facility (MTF) within the Continental United States. Telework is not authorized for this position.

Clearance Requirements:

• Must be a U.S. Citizen.
• Must be able to obtain andmaintaina favorable National Agency Check with Inquiries (NACI) (Tier 1) investigation
• Must be eligible to obtain andmaintaina Common Access Card (CAC).
• Mustcomply withall installation access and security requirements.

Physical Requirements: In addition to the skills and qualifications mentioned above candidates must at a minimum be able to meet the following physical requirements.

• Sit for extended periods while working at a computer.
• Perform repetitive hand and finger movements.
• Walk short distances within medical facilities.
• Occasionallylift upto 25 pounds.
• Maintain focus on detailed data entry and system review tasks.
• Work in a low-noise office environment within a healthcare facility.

Required Experience:

IC

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